Topic outline

  • General

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  • Organization

    PhD Coordinator
    Prof. Giorgio Delzanno 
    Tel: +39-010-3536603 
    E-mail: giorgio.delzanno@unige.it

    PhD Program Commitee
    http://phd.dibris.unige.it/csse/index.php/phd-program-committee

  • Documentation

    Documentation required during the PhD program

    - Study Plan (beginning of first year)
    - Annual Report (end of each year)
    - Thesis Proposal (end of first year)
    - Progress Report (end of second year)
    - PhD Thesis (end of last year)
    - Certificates of passed exams and attended schools 

    How to share documentation 
    At the beginning of the PhD Program each student will be invited to share a Dropbox folder with the PhD Coordinator and Program Committee.

    Before each deadline (communicated by email), the student will be required to save the due document(s) in the Dropbox folder.

    Below you find instructions and templates for each document type (any readable format is ok).

  • Deadlines

     DEADLINES 2023/24

    Deadlines for candidates who started the program in November

    (Deadlines for candidates who started their program in February (e.g. PON REACT, Regione, CNR) will be sent published in September 2023)

    Schedule and deadlines of next year admission

    ** September 15, 2023

    Candidates  must send PDF files containing:
    -  Annual Report 
    -  Thesis Proposal (Cycle 38)/ Progress Report (Cycle 36-37) 

    by email to giorgio.delzanno@unige.it, valentina.scanarotti@unige.it.

    Templates of all these documents are available at the URL (CSSE aulaweb module):
    https://dottorati.aulaweb.unige.it/course/view.php?id=164

    ** October 13, 2023

    Candidates and advisors have to fix a date before October 13, 2023  to meet with their evaluation committee 
    https://dottorati.aulaweb.unige.it/mod/page/view.php?id=1561
    (Cycle 38 still to be completed).

    During the meeting each candidate is required to present the

    -  Annual Report  (all cycles)
    -  Thesis Proposal (cycle 38, I year)
    -  Progress Report (cycle 37, II year)
    -  Draft of the Phd Thesis (cycle 36, III year) 

    The supervisor must send a short report to the PhD Coordinator by October 13, 2023
    The report must contain a clear statement about the admission of the candidate to her/his next step. For third year candidates, the report should include indications of the  final exam session (see Schedule and deadlines for final exams below).

    For candidates who have urgencies related to the residence permit, the presentation can be anticipated in the second half of September 2023 and the supervisors must send the report by the end of September 2023. 

    Schedule and deadlines of PhD defenses/final exams

    Admission to External Review for all sessions: October 2023

    The supervisor(s)  and the evaluation committee propose 3 names for possible external reviewers
    The Phd Board selects 2 reviewers at least ten days  before the thesis submission

    * Session 1
    PhD thesis submission: October 31, 2023
    Deadline for the reports: December 15, 2023
    Admission to the final exam: December 15-18, 2023
    Final Exam:   February 5-9, 2024

    *Session 2
    PhD thesis submission: January 5, 2024
    Deadline for the reports: February 12, 2024
    Admission to the final exam: February 12-16, 2024
    Final Exam:  March 25-29, 2024

    *Session 3
    PhD thesis submission: March 8, 2024
    Deadline for the reports: April 15, 2024
    Admission to the final exam: April 15-19, 2024
    Final Exam:  May 20-28, 2024

    ________________________________________

    Deadlines 2022/23

    Schedule and deadlines for admissions

    ** September 23, 2022

    Candidates  must send PDF files containing:
    -  Annual Report 
    -  Thesis Proposal (Cycle 37)/ Progress Report (Cycle 35-36)  

    by email to giorgio.delzanno@unige.it, valentina.scanarotti@unige.it.

    Templates of all these documents are available at the URL (CSSE aulaweb module):
    https://dottorati.aulaweb.unige.it/course/view.php?id=164

    ** October 11, 2022

    Candidates and advisors have to fix a date before October 11, 2022 to meet with their evaluation committee

    https://dottorati.aulaweb.unige.it/mod/page/view.php?id=1561
    (Cycle 37 still to be completed).

     During the meeting each candidate is required to present 

    -  Annual Report 
    -  Thesis Proposal (Cycle 37)
    -  Progress Report/Draft Phd Thesis (Cycle 35-36)  

    ** October 13, 2022

    The supervisor  must send a short report to the PhD Coordinator by October 13, 2022.
    The report must contain a clear statement about the admission of the candidate to her/his next step. For third year candidates, the report should include indications of  the  final exam session (see Schedule and deadlines for final exams below).

    ** October 18, 2022

    The PhD Board will then meet before October 18, 2022 to formally deliberate all the admissions.

    Schedule and deadlines for I year candidates with PON REACT EU scholarship:

    ** November 25, 2022

    Candidates  must send PDF files containing:
    -  Annual Report 
    -  Thesis Proposal (Cycle 37)

    by email to giorgio.delzanno@unige.it, valentina.scanarotti@unige.it.

    Templates of all these documents are available at the URL (CSSE aulaweb module):
    https://dottorati.aulaweb.unige.it/course/view.php?id=164

    ** December 12, 2022

    Candidates and advisors have to fix a date before December 12, 2022 to meet with their evaluation committee.  During the meeting each candidate is required to present 

    -  Annual Report 
    -  Thesis Proposal (Cycle 37)

    ** December 15, 2022

    The supervisor  must send a short report to the PhD Coordinator by December 15, 2022.
    The report must contain a clear statement about the admission of the candidate to her/his next step.

    ** December 19, 2022

    The PhD Board will then meet before December 19, 2022 to formally deliberate the admissions.

      

    Schedule and deadlines for final exams

    Admission to External Review for all sessions: October 18, 2022

    The supervisor(s)  and the evaluation committee propose 3 names for possible external reviewers
    The Phd Board selects 2 reviewers at least ten days  before the thesis submission

    * Session 1
    PhD thesis submission: October 31, 2022
    Deadline for the reports: December  5, 2022
    Admission to the final exam: December 12-16, 2022
    Final Exam:   February 6-10, 2023

    *Session 2
    PhD thesis submission: December 30, 2022
    Deadline for the reports: February 8, 2023
    Admission to the final exam: February 13-17, 2023
    Final Exam:  March 27-31, 2023

    *Session 3
    PhD thesis submission: February 28, 2023
    Deadline for the reports: April 12, 2023
    Admission to the final exam: April 17-21, 2023
    Final Exam:  May 22-31, 2023

    ________________________________________


    Deadlines  2021

    Candidates and advisors have to fix a date before October 13, 2021 to meet with their evaluation committee
    During the meeting each candidate is required to present 
    -  the Annual Report 
    -   the Thesis Proposal (Cycle 36) / the Progress Report (Cycle 34-35)  

    The evaluation committee must send a short report to the PhD Coordinator by October 15, 2021.
    The report must contain a clear statement about the admission of the candidate to her/his next step
    The PhD Board will then meet during the week October 18-22, 2021 to formally deliberate all the admissions.


    Final Exams

    -Session 1-2
    Admission to External Review +  Selection of External Reviewers 
    October 18-22, 2021

    *Session 1

    PhD thesis submission: October 31, 2021
    Deadline for the reports: December  4, 2021
    Admission to the final exam: December 13-17, 2021
    Final Exam:   January 24-28, 2022

    *Session 2 
    PhD thesis submission: December 30, 2021
    Deadline for the reports: February 7, 2022
    Admission to the final exam: February 14-18, 2022
    Final Exam:  March 21-25, 2022

    -Session 3+4
    Admission to External Review + Selection of External Reviewers 
    February 14-18, 2022

    *Session 3
    PhD thesis submission: February 26, 2022
    Deadline for the reports: April 15, 2022
    Admission to the final exam: April 18-22, 2022
    Final Exam:  May 23-27, 2022

    *Session 4 (3 months extensions)
    PhD thesis submission: April 15, 2022
    Deadline for the reports: May 21, 2022
    Admission to the final exam: June 20-24, 2022 
    Final Exam:  July 25-29, 2022

    Deadlines 2020

    1) Candidates (with the help of their advisors) have to fix a date before October 12  to meet with their evaluation committees (sottocommissioni see https://dottorati.aulaweb.unige.it/mod/page/view.php?id=1561) in order to discuss 
    - the thesis proposal (I year)
    - the progress report (II year)
    - current status of the thesis (III year).
    Templates of thesis proposal and progress report are available in the Aulaweb Module: 
    https://dottorati.aulaweb.unige.it/course/view.php?id=164#section-7

    2) The documentation (proposal/progress report/thesis draft) must be available to each member of the evaluation committees  at least 7 days before the  meeting.
    3) The evaluation committee must send a report to the PhD Coordinator by October 12, 2020. For the admission to the final exam, the report must contain a clear statement about the admission of the candidate to external reviews phase.

    4) Candidates are also required to upload the documentation in their Dropbox folder together with the updates of the annual report and exam certificates  by October 12, 2020.


    The PhD Board will then meet on October 16, 2020 to formally deliberate the admission to the next year/final exam
    and to select the external reviewers students of Cycle XXXIII for session 1 (with exam in January) and 
    session 2 (exam in March):

    *Session 1
    PhD thesis submission: October 31, 2020
    Deadline for the reports: December  4, 2020
    Admission to the final exam: December 11, 2020  [PhD Board]
    Final Exam:   January 11-15, 2021

    *Session 2 
    PhD thesis submission: December 31, 2020
    Deadline for the reports: February 5, 2021
    Admission to the final exam: February 12, 2021 [PhD Board]
    Final Exam:  March 15-19, 2021

    We will schedule a third session at the end of May 2021 with
    selection of  External Reviewers scheduled around February 5, 2021.

    Deadlines 2019 

    Final Exams
     
    *Session I 
    Admission to External Review + Selection of External Reviewers for Session I and II: September 29, 2019 [PhD Board]
    PhD thesis submission: October 31, 2019
    Deadline for the reports: November 30, 2019
    Admission to the final exam: December 11, 2019  [PhD Board]
    Final Exam:   January 13-15, 2020
     
    *Session 2 
    PhD thesis submission: December 31, 2019
    Deadline for the reports: January 31, 2020
    Admission to the final exam: February 12, 2020 [PhD Board]
    Final Exam:  March 15-19, 2020 
     
    *Session 3 
    Admission to External Review + Selection of External Reviewers for Session III: February 5, 2020 [PhD Board]
    PhD thesis submission: March 9, 2020
    Deadline for the reports: April 8, 2020
    Admission to the final exam: April 22, 2020 [PhD Board]
    Final Exam:  May 25-29, 2019 
    Instructions for Admission (Next Year/Final Exam)
     
    Candidates and advisors have to fix a date in the period August 25-September 25 to meet with their own evaluation committee
    During the meeting each candidate is required to present 
     -  the Annual Report 
    -   the Thesis Proposal (Cycle 34) / the Progress Report (Cycle 31-32-33)  
    The evaluation committee must send a short report to the PhD Coordinator by September 25, 2019.
    The report must contain a clear statement about the admission of the candidate to her/his next step
    The PhD Board will then meet on September 27, 2019 to formally deliberate all the admissions
     
    Deadlines 2018
    CYCLE XXXI - External Review and PhD Defense
    October 8, 2018
    Submission of the update of annual report (exams, etc)
     
    October 10-12, 2018
    Presentations in front of the PhD Board (Welcome/PhD Days)
    PhD Candidates communicate to the Coordinator the preferred PhD defense session (winter/spring)
    PhD Candidate can also apply for one additional year without grant (see instructions)
    October 17, 2018
    PhD Board Meeting: 
    Based on the reports and presentations, the Board decides admission/non admission
    to the submission of the thesis to the external reviewers.
     
    For each admitted candidate, the Board selects two external reviewers and the PhD Defense session. The Board also decides admission/non admission to the additional year.
    * WINTER DEFENSE SESSION (March 2019)
    November 30, 2018: 
    Submission of the thesis to the external reviewers.
    Reviewers have two months for completing the review.
     
    February 14, 2019:
    PhD Board Meeting: 
    Based on the reviews, the Board decides admission to the final exam
     
    March 14-16, 2019:
    PhD Defense
    * SPRING DEFENSE  SESSION (May 2019)
     
    January 31, 2019: 
    Submission of the thesis to the external reviewers.
    Reviewers have two months for completing the review.
     
    April 10, 2019:
    PhD Board Meeting: 
    Based on the reviews, the Board decides admission/non admission to the final exam
     
    May 22-23, 2019:
    PhD Defense
     
    CYCLE XXXII (Admission to the third year)
    October 8, 2018
    Submission of the PhD thesis progress report 
    Update of the annual report (exams, etc)
     
     
    October 10-12, 2018
    Presentations in front of the PhD Board
     
    October 17, 2018
    PhD Board Meeting: 
    Based on the report, proposal and presentation, 
    the Board decides admission/non admission to the third year.
     
    October 31, 2018
    Deadline for the enrollment to the third year
     
    CYCLE XXXIII (Admission to the second year)
    October 8, 2018
    Submission of the PhD thesis proposal 
    Update of the annual report (exams, etc)
     
    October 10-12, 2018
    Presentations in front of the PhD Board
     
    October 17, 2018
    PhD Board Meeting: 
    Based on the reports and presentations, 
    the Board decides admission/non admission to the second year.
     
    October 31, 2018
    Deadline for the enrollment to the second year
     
    --------------------------------------------------------------------------------------------------------

  • Study Plan (at the end of I year)

    The Study Plan contains information about the PhD students' education:

    a) List of courses to be taken or already taken for credit, with name of the course, instructors, when and where it is held, number of credits

    b) List of courses to be audited or already audited with name of the course, instructors, when and where it is held

    c) List of the schools to attend, with title of the school, web site, dates and place

    The courses taken or to be taken for credit inside a School (e.g. Bertinoro School for Computer Science students) should be specified inside item (a).

  • Exams

    Procedure for  accreditation of the course exams:

    Upload in your personal Dropbox directory:

    - a signed copy of the exam certification (see template below)
    or
    - a copy of an email of the course instructor with the exam evaluation

  • Annual Report (end of each year)

    The annual report is a short summary of the activities performed by a student during the last year. The report has the following format:

    Personal Data

    • current position: PhD student in... (cycle...) from year...
    • date and place of birth: DD/MM/YY (place)
    • nationality: ...

    Education

    a) List of courses taken for credit, with name of the course, instructors, when and where it was held, number of credits, final grade

    b) List of courses audited with name of the course, instructors, when and where it was held

    c) List of the schools attended, with title of the school, web site, dates and place, grade (if the School is taken for credit)

    The courses taken for credit  inside a School (e.g. Bertinoro School for Computer Science students) should be specified inside item (a).

    Teaching support: specify the name of the course, the instructor, and the number of hours

    Research : publications, participation in conferences and workshops, collaboration plus a summary of the research activities (one or two paragraphs)


    The report needs to be updated by the date required by the Program Coordinator and should be uploaded as a plain text file in the personal Dropbox directory.

     

  • Thesis Proposal (end of I year)

    All PhD students towards the end of the first year must present a thesis proposal. This is a precondition for the admission to the second year.
    The thesis proposal is a very relevant step in the path towards a PhD in order to evaluate the current status of the research work of the student and to plan the final dissertation. It should be designed as a research project proposal, not as a scientific paper.

    Proposal Structure

    The thesis proposal should be a 10-20 pages long document (written in English) including:

    1. A title and an abstract

    2. Motivations and a concise description of the goals of the thesis

    3. The identification of the PhD thesis reference research area and discussion of the relevance of the thesis goals

    4. A review of the state of the art

    5. A presentation of possible preliminary results (obtained during the first year)

    6. The description of the expected results and the strategies to be applied for pursuing such results with an informal justification of their feasibility.

    7. A work plan for the remaining two years (including a time schedule and a description of the relationships among the proposed activities).

    Presentation and Discussion

    The presentation of each thesis proposal is public and is done in front of the PhD Program Committee. The presentation should contain an overview of the proposal understandable also to non-experts in the specific topic of the proposal.

  • Progress Report (end of II year)

    The progress report should be a 3-5 pages long document (written in English or Italian, and uploaded as a text file), including:

    1. The current progress of the work plan presented in the thesis proposal.
    2. The description of possible unexpected problems, for which an update to the work plan might be required.
    3. An updated work plan for the last year.
    4. An updated outline of the thesis.

  • Application for one additional year (cycle XXXI and older ones)

    PhD Candidate of Cycle XXXI (and older ones) can apply for one additional year without grant.
    Candidates interested in this option must fill in the form included below and send it to the PhD Coordinator phdcomsci@dibris.unige.it by October 8, 2018.

  • Submission of the PhD Thesis and Defense

    At the end of the last year the students, who acquired all necessary CFs, must submit a thesis (in English), which will be evaluated by two external experts (reviewers) and by the PhD Program Committee on the basis of a proposal of the PhD Program
    Coordinator. The thesis will be sent to the external reviewers provided that requirements 1-4 below are satisfied. The two external reviewers will decide whether the thesis can be admitted to the final examination.
    The final examination will be a public thesis defence performed in front of a committee appointed by the University of Genova based on the recommendation of the PhD Program Committee. The committee for the final examination will be composed of at least three professors and it can be extended with two additional experts from other institutions according to indications of the PhD Program Committee.

    To be admitted to the evaluation by the External Reviewers:

    1. The PhD thesis must be approved by the advisor(s)
    2. The third year report must be approved by the PhD Program Committee
    3. The CFs requirements must be all satisfied.
    4. The PhD Student must be a (co)-author of at least one scientific paper in a peer-reviewed international journal  (published or accepted for publication) or in a well-recognized international conference.

    PhD students may pass or fail admission.
    The PhD committee, the candidate or his/her supervisor may ask to postpone the thesis defence of one year to complete the work.
    The External Reviewers may accept  ask to postpone the thesis defence of six months to complete the work, or reject the thesis.

  • Informazioni per Coordinatore e Tutor

    Terzo Anno
    Per le tempistiche vedere il calendario delle scadenze.

    • il relatore deve proporre una rosa di referee esterni tra i quali ne verranno scelti almeno 2.
    • il coordinatore deve scegliere i nominativi dei referee esterni tra quelli che hanno dato il loro assenso a referare la tesi entro i tempi previsti.
    • il dottorando deve fare domanda al Rettore per essere ammesso all'esame finale.
    • il dottorando deve consegnare al coordinatore copie della tesi in inglese che saranno inviate ai referee esterni.
    • il dottorando deve consegnare al coordinatore copie della tesi da inviare ai membri della commissione per il conferimento del titolo ed agli uffici.
    • i referee esterni devono inviare al coordinatore per e-mail un rapporto scritto sulla tesi
    • discussione (aperta al pubblico) della tesi davanti alla commissione per il conferimento del titolo.

    è possibile chiedere di ritardare di un anno la consegna della tesi (in tal caso l'esame finale viene effettuato con i dottorandi del ciclo successivo), la borsa di dottorato pero' non puo' essere estesa.